Personal Assistant

Date Posted: Dec. 29, 2022, 10:19 a.m.

Summit Recruitment & Search

Job Description

Key Requirements:        

Act as the MD’s first point of contact with people inside & outside the organization.

Liaise with Kenya Civil Aviation Authority on Operational matters including company and pilot’s licenses

Schedule pilots and staff training courses and keep the Accountable Manager (CEO)informed at all times

Oversee and participate in ground operations including dispatch and flight following

Handle company hotline 24/7

Preparing proposals and costings

Trouble shooting in general and working with the suppliers

Run errands and make purchases

Screening telephone calls, enquiries and requests, and handling them appropriately.

Organize and maintain the MD’s diary and make appointments.

Dealing with incoming correspondence.

Taking minutes, produce documents, reports and presentations.

Organize meetings and ensuring MD is well-prepared for meetings

Devise and maintain office systems, including data management, filing, etc.

Liaise with suppliers and keep an updated list of supplies needed and other staff.

Arranging travel and accommodation during business trips

Note important dates and events in the calendar

Checking and topping up MD office and personal supplies.

Assisting in other official or personal tasks and errands as they may be assigned

Qualifications :

At least two years of experience in a similar role

Problem solver and solutions oriented

Excellent telephone etiquette

Good communication and interpersonal skills.

Good analytical, time management and reporting skills

Proficiency in Microsoft office

Self-driven and motivated with the ability to quickly execute tasks

Experience in the travel industry is a plus

How To Apply

Interested and qualified candidates should apply via the link Jobs at Summit Recruitment & Search

Apply for this Job Now

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