Human Resource and Administrative Assistant

Date Posted: Jan. 20, 2023, 4:31 a.m.


Job Description



Manage HR administrative tasks such as contracts, letters, and personnel files.

Coordinate HR projects (meetings, training, surveys, etc.) and take minutes.

Updating HR databases (e.g., new hires, separations, vacations, sabbaticals, and leaves).

Prepare relevant paperwork for HR policies and procedures and ensure compliance.

Manage and spearhead performance management systems and processes while ensuring subsequent action is undertaken.

Coordinate, plan, and organize the day-to-day activities regarding HR management and report to the General Manager all the happenings of the day.

Create regular reports and presentations on HR metrics (e.g., turnover rates)

Assist in the drafting and updating of employee job descriptions.

Support the development and implementation of HR initiatives and systems that improve employee satisfaction, morale, and commitment.

Review employment statuses, working conditions, and employee liabilities to ensure legal and labor compliance.

Support with departmental training requirements including inductions, training needs analysis, and training materials.

Keep internal HR reference documentation up to date.

Assist in maintaining and managing a continuous improvement of the organizational culture.

Collaborate with other teams (on-site/remote) on cross-functional projects while maintaining critical and exceptional communication channels.

Deal with employee requests regarding human resources issues, rules, and regulations

Handle complaints and grievances from employees e.g., facilitation disciplinary hearings, etc.

Establishing and maintaining effective communication frameworks on issues affecting staff.

Reviewing procedures for employee health, safety, welfare, and wellness.

Providing clerical and administrative support to General Manager

Execute ad hoc tasks and any other job-related instructions as requested from time to time.


Degree in Human Resources or related field with a minimum work experience of 5-7 years.

Knowledge of Kenyan labor laws

Hands-on experience with an HRIS or HRMS

Ability to work under pressure.

Willingness to learn and understand the organization’s processes

Ability to work with discretion and maintain high levels of confidentiality

excellent planning and organization skills

Ability to work with teams to drive productivity and motivation.

Ability to work on their own or in teams across different shifts

Excellent people management and presentation skills.

Flexibility to respond to a range of different work situations

Excellent organizational skills

Positive attitude

Strong communications skills including knowledge of zoom etc.

Excellent skills in Word, Excel, and PowerPoint

How To Apply

Interested and qualified candidates should make their applications to Flexi Personnel via the link Jobs at Flexi Personnel

Apply for this Job Now

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