Develop review and implement policies, procedures and practices that support attainment of company goals and objectives.
Ensure staff recruitment for regular and term contracts. Develop and ensure proper induction of all new staff as per the Company’s standards.
Review and optimize employee’s job description on a regular basis.
Develop and maintain an effective Human Resources Information System.
Facilitate and participate in annual and periodic staff performance appraisals at all levels of Company employees and review their Key Performance Indicators (KPI’s) from time to time to ensure optimisation of their performance.
Prepare HR Departmental budget proposal and implementation of the budget approved by the Board of Directors of the company.
Prepare annual staff remuneration budget and retention programs proposal in line with company strategy.
Ensure PPEs are available to all employees of the company and are maintained in good condition.
Prepare and implement annual staff training program and ensure efficient DIT reimbursement.
Prepare and process payroll for regular and term contracted employees including computation of statutory deductions, pension scheme and co-operative deductions.
Ensure staff clocking system is in place and develop linkage with the payroll.
Plan, manage, control and process authorised annual leaves, or absence in respect of maternity, sick leaves.
Develop and administer the company medical scheme in accordance with the company regulations.
Administer and develop the company school fees and support program and the company activities within Ruiru community and with the company neighbours such as Prison training centre, BTL, Pollen and Kofinaf among others.
Monitor the staff discipline and implement in liaison with the other departments, all the corrective action process necessary, develop the company disciplinary committee to address disciplinary issues.
Administer and control HELB refund management.
Facilitate staff local and or international travels including home leaves and obtain work permit for expatriate staff members and their families as well as trainees.
Stimulate sound industrial relations and speedy resolution of individual and collective grievances both internally and externally, develop a staff committee for non-Union sable staff to resolve their grievances and suggestions.
Manage the workman compensation scheme and civil suits in liaison with company lawyers and insurance company as well as work accidents within the requirement of the laws of Kenya and their Insurance Company.
Develop systems to minimise risk of accident within the organisation and organise regular training for firefighting, first aid and safe handling of pesticide among others.
Ensure company compliance with all statutory licenses and registrations.
Supervise and coordinate staff welfare functions including transport, canteen toilets, changing rooms as well as shower rooms and oversee effective functioning of the staff welfare society, gender committee, cooperative society and Max Haveelar welfare society.
Prepare and facilitate internal and external audits and ensure compliance with all international and national standards that the company subscribes to.
Optimise the cost for stationary purchase of the department and the use of copy machine of the company.
Ensure adequate filing of all documents and files and manage department dead archives to protect the interest of the company.
Coordinate and ensure proper utilisation of company vehicles including preventive maintenance, service, and repairs.
Maintain a high profile of health, safety and environment program and coordinate first aid, fire, and safety trainings accordingly.
Control and minimize communication costs of the company including telephone, Skype, and courier.
Ensure P9, P10 and all other statutory deductions reports are processed in time and properly.
Prepare within the set deadlines the necessary information, reports and statistics to ED / MD. (weekly report, monthly report, Board Meeting report)
Carry out any other duties at the request of the Managing Director / Executive Director as may be assigned from time to time.
Minimum Degree in Social Sciences, Diploma in Human Resources Management.
Experience of at least 4 years relevant experience in a busy HR Department.
Good communication and reporting skills.
Good negotiation skills
Self-driven and result oriented.
Integrity is a key element for this position.
Fully compliant with Labour Laws.
Fully compliant with Ms Access, Excel, Word, Outlook.
Knowledge of SQL is recommended as well as clocking system and Skype.