Jobs in Kenya 2024, NGO Jobs in Kenya, Today Jobs Kenya

Duties and Responsibilities

Attend to walk in customers and visitors, directing them accordingly as per their request.

Execute clerical receptionist duties such as typing, filing, photocopying, collating etc.

Manage the switchboard and answer, screen and forward all incoming phone calls to appropriate parties;

Receive and sort daily mail/deliveries/couriers and sign for all incoming packages; arrange pick up for out-going package;

Coordinate office deliveries and receive invoices for payment processing;

Monitor stock for office Stationery, Kitchen supplies, drinking water and any other office equipment required for office use and ensure timely requisition of the same;

Manage front desk operations while monitoring cleanliness and maintaining proper organization for a professional image;

Manage the office cleaning by ensuring that the office is cleaned on time, the kitchen and the bathroom are well cleaned and kept tidy;

Reconcile monthly petty cash in liaison with the Senior Finance Officer;

Coordinate all the travel logistics with the driver within the organization;

Develop a tracker system for motor vehicle fueling service and maintenance;

Coordinate planning for meetings, preparation of meeting venue, and support organization of events;

Manage office access for all the staff members and clients;

Develop and maintain the office electronic and hard copy filing system.

Liaise with the Procurement and Logistics Officer for the procurement of goods and services.

Perform clerical and administrative tasks on behalf of the Administration Manager

Assist in manning the reception area.

Performs a variety of routine assignments as appropriate to the position; may operate a personal computer to draft basic correspondence, enter data, and print letters, labels, reports, and/or other materials; types and mails form letters.

Copies and/or duplicates materials as requested; may oversee the day-to-day operation of copy machine; may prepare and transmit facsimiles for the unit.

Establishes, maintains, processes, and/or updates files, records, and/or other documents.

May perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.

May schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.

May order, stock, and distribute office supplies.

May run various routine errands, as required, for the unit/department.

Performs miscellaneous job-related duties as assigned.

Key Requirements Skills, experience and qualification

At least a Diploma in Front Office Management, Business / Office Administration / Public Relations or any other related field.

Candidates must be mature with over 5 years’ experience in Office Admin work.

Indian/Arab ladies are encouraged to apply for diversity in the department

Computer skills including the ability to operate emails, spreadsheet and Word processing programs at a highly proficient level.

Customer relations skills;

Time management skills,

Organization and planning skills;

Communication skills

Analytical skills