HR & Administration Assistant

Date Posted: Nov. 28, 2021, 1:29 p.m.

Job Description

Ref: CEH/HR/REC/032/2021 Terms of Engagement Permanent

Place of work: City Eye Hospital Main Hospital

Reporting to:

HR & Administration Officer/ Training  Coordinator

Seniority Level Junior

Main Purpose of the Role

To provide Human Resources and Administration support in the relating functions while ensuring adherence to the laid-out policies and procedures within the department, company and prevailing labor laws.


Key Duties and Responsibilities

Engage and assist in handling inquiries regarding company personnel policies, benefits, and procedures to 


Open and maintain departmental files and ensure records are updated regularly and as required.

Manage the staff database including regularly updating staff details, addition of new employees, updating  monthly and daily locum staff and recording exiting employees.

Leave management; including daily processing of leave applications, sending monthly and quarterly updates,  and recording new enrolments.

Bio-metric system management; including enrolment of staff and cancellation, processing/downloading 

reports and weekly updates ensuring employee attendance is managed in line with company policy

Ensure the daily operations of the HR department are conducted in accordance to department guidelines and  that the operations are completed on time and are of high quality.

Participate in the recruitment process for junior employees by short-listing candidates, preparation, scheduling  and participation in interviews, communicating to successful and unsuccessful candidates.

Accurate and timely filing of HR documents

Setting up, planning and taking minutes on any HR related meeting.

Monitor the performance of the house keeping staff and ensure that the facility remains clean, safe and wellmaintained

Ensure availability and adequacy of various utilities (Rentokil sanitary bins, pest control, fire and safety  equipment, water services, electricity, ventilation/air conditioning, waste disposal)

Receive errand request for office support staff and plan their daily schedule

Establish and maintain a record of all licenses required and the renewal timelines applicable CEH Vacancy Advert- HR & Admin Assistant| Page 2 of 2

Coordinate the renewal process including cost approval, processing applications and necessary follow ups

Ensure proper display of licenses as per statutory requirements

Knowledge and Experience Required

Bachelor’s degree in Human Resource Management or any other Social Sciences.

Professional Certification preferred (CHRP or Higher Diploma)

Minimum three years of experience in a similar position; experience within the health sector is preferred.

Advanced Microsoft Excel skills with proficiency in Microsoft Word, Outlook and PowerPoint.

A member of IHRM in good standing


Key Skills and Competencies Required

Ability to work effectively both independently and as part of a team.

Exceptional Communication and Customer Care skills

Excellent interpersonal skills.

Ability to work in high pressure situations.

Exceptional verbal, written and presentation skills.

How To Apply

Interested and qualified candidates to make their applications through [email protected] latest by COB 19th March 2021 with the subject line being the role applied for and the reference number indicated. E.g., ‘’

Administrative Assistant – CEH/HR/REC/016/2021’’.


The application must include;


An up-to-date CV, not more than 3 pages long, with the current and expected remuneration indicated in the CV.

A one-page document in PDF format explaining how their personality aligns to the core values of City Eye Hospital.


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