Ref: CEH/HR/REC/032/2021 Terms of Engagement Permanent
Place of work: City Eye Hospital Main Hospital
HR & Administration Officer/ Training Coordinator
Seniority Level Junior
Main Purpose of the Role
To provide Human Resources and Administration support in the relating functions while ensuring adherence to the laid-out policies and procedures within the department, company and prevailing labor laws.
Key Duties and Responsibilities
Engage and assist in handling inquiries regarding company personnel policies, benefits, and procedures to
Open and maintain departmental files and ensure records are updated regularly and as required.
Manage the staff database including regularly updating staff details, addition of new employees, updating monthly and daily locum staff and recording exiting employees.
Leave management; including daily processing of leave applications, sending monthly and quarterly updates, and recording new enrolments.
Bio-metric system management; including enrolment of staff and cancellation, processing/downloading
reports and weekly updates ensuring employee attendance is managed in line with company policy
Ensure the daily operations of the HR department are conducted in accordance to department guidelines and that the operations are completed on time and are of high quality.
Participate in the recruitment process for junior employees by short-listing candidates, preparation, scheduling and participation in interviews, communicating to successful and unsuccessful candidates.
Accurate and timely filing of HR documents
Setting up, planning and taking minutes on any HR related meeting.
Monitor the performance of the house keeping staff and ensure that the facility remains clean, safe and wellmaintained
Ensure availability and adequacy of various utilities (Rentokil sanitary bins, pest control, fire and safety equipment, water services, electricity, ventilation/air conditioning, waste disposal)
Receive errand request for office support staff and plan their daily schedule
Establish and maintain a record of all licenses required and the renewal timelines applicable CEH Vacancy Advert- HR & Admin Assistant| Page 2 of 2
Coordinate the renewal process including cost approval, processing applications and necessary follow ups
Ensure proper display of licenses as per statutory requirements
Knowledge and Experience Required
Bachelor’s degree in Human Resource Management or any other Social Sciences.
Professional Certification preferred (CHRP or Higher Diploma)
Minimum three years of experience in a similar position; experience within the health sector is preferred.
Advanced Microsoft Excel skills with proficiency in Microsoft Word, Outlook and PowerPoint.
A member of IHRM in good standing
Key Skills and Competencies Required
Ability to work effectively both independently and as part of a team.
Exceptional Communication and Customer Care skills
Excellent interpersonal skills.
Ability to work in high pressure situations.
Exceptional verbal, written and presentation skills.
Interested and qualified candidates to make their applications through [email protected] latest by COB 19th March 2021 with the subject line being the role applied for and the reference number indicated. E.g., ‘’
Administrative Assistant – CEH/HR/REC/016/2021’’.
The application must include;
An up-to-date CV, not more than 3 pages long, with the current and expected remuneration indicated in the CV.
A one-page document in PDF format explaining how their personality aligns to the core values of City Eye Hospital.
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