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Job Description

KPH/CS&DLS/1/24

Job Specification

Duties and Responsibilities:

Providing advice to the Board and Board Members individually on their duties, responsibilities and powers and how these should be exercised in the best interest of the organization;

Ensuring the board procedures are followed and reviewed regularly, and that the Board complies with the Law, rules and regulations;

Assisting the Chairperson and Managing Director in organizing Board activities, including providing information, preparing agenda, issuing notices and preparing for meetings, board evaluations and board development programs;

Providing secretarial services to the Board including ensuring that the board work plan is prepared and adhered to, circulating board papers in advance of the meeting, keeping a record of attendance at meetings, keeping safe custody of the seal and a record of its usage;

Ensuring that the minutes of the Board and Board committees are promptly prepared and circulated and maintaining safe custody of the same;

Keeping the Board abreast of and informed on, current governance thinking and practice;

Coordinating the governance issues including governance audit process;

Drafting of agreements, contracts, leases and maintaining records of such transactions;

Liaising with external legal counsel on legal matters affecting the Corporation and the Board;

Verifying all contracts, agreements, leases in which the Corporation and the Board enters into to ensure compliance;

Advising the Management on legal aspects of administrative matters;

Undertaking research on assigned legal issues;

Collecting and collating research data;

Vetting and verification of documents before execution by authorized representatives of the Corporation and the Board;

Liaising with the office of the Attorney General on legal issues affecting the Corporation and the Board in execution of its mandate;

Preparing witnesses and the evidence as well as presenting the same in court while keeping an updated record of all court cases;

Collaborating and corresponding with external advocates on all pending court cases;

Attending to internal corporation queries of legal nature in the facilitation of normal business;

Advising Procurement committees on legal issues;

Maintenance of accreditation and ISO certification;

Providing secretarial services to the Board of Trustees including ensuring that the board work plan is prepared and adhered to, circulating board papers in advance of the meeting, keeping a record of attendance at meetings, keeping safe custody of the seal and a record of its usage.

Person Specification

For appointment to this grade, a candidate must have:

At least ten (10) years’ experience, with six (6) as Principal Legal Officer or its equivalent;

Bachelor’s Degree in Law from a university recognized in Kenya;

Master’s Degree in law or related fields from a university recognized in Kenya;

Post Graduate Diploma in Law;

Advocate of the High Court of Kenya;

Current Practicing Certificate;

Registration as a Certified Public Secretary (K);

Membership to Law Society of Kenya in good standing;

Membership to the Institute of Certified Secretaries;

Leadership course lasting not less than six weeks;

Demonstrate excellent interpersonal, communication and analytical skills; with good understanding of public service regulations and procedures in service delivery; xii. Be a team player, high degree of integrity, self-driven, honest and with ability to work independently and meet deadlines.

Skills

Technical skills;

Drafting skills

Planning skills;

Reporting skills;

Interpersonal relationship skills;

Communication skills;

Problem solving skills;

Computer literacy and proficiency skills;

Data analysis and presentation skills.

Competencies

Ability to work under pressure;

Ability to work independently and in a team;

Ability to multi-task;

An understanding of the planning process from start to completion;

Experience using IT systems including database management;

Excellent administrative capabilities.

How To Apply

Interested and qualified candidates should make their applications to KEPHIS via the portal here, KEPHIS Jobs

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