The Administrative Analyst position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) ROSEA in Nairobi, Kenya. The Administrative Analyst reports to the Head of Administration in the Administration and support unit, OCHA ROSEA.
Key Duties and Accountabilities
Manages, supervises, and promotes the performance of staff under the administrative Office, implementing performance assessments for those staff systems including staff development. Guides work planning, monitoring, and evaluation processes of administrative staff (includes drivers, IT staff, and administrative office staff). Advises on realignment of office systems.
Establishes, enhances and monitors implementation of internal systems for training, administrative, and automation support. Guides development and directs implementation of Information management and automation strategies for officeâ€™s administrative needs. Guides staff and clients on the application, interpretation and adaptation of UN rules, procedures, and guidelines governing the above systems.
Ensures strategic resources management including planning of available resources, cost recovery, reduction in administrative costs. Oversees financial management system, ensuring maintenance of financial controls and achievement of resource planning outcomes.
Identifies and supervises the development of client-oriented management systems as well as other operational mechanisms in the interest of cost-sharing partnerships.
Advocates for, implements, and monitors office compliance with corporate H.R policies (including Gender, Sexual Harassment, National Staff Career Development, Learning Management, etc.)
Provides detailed orientation of new staff and provides assistance in all aspects of new staff settling in, including registration with the government for residency, attaining visas, bank accounts, UN pass, and other matters.
Manage accounts and financial transactions as per rules and regulations.
Keep fully conversant with on-going and planned programme activities to facilitate realistic planning related to financial and other support to be provided.
Manage and supervise the registry function and the handling of mail services, e-mail, faxes facilities, diplomatic pouches, and telecommunications services.
Performs other duties as required
Masterâ€™s Degree Business Administration, Public Administration, Accounting or related field. or
Bachelorâ€™s degree in Business Administration, Public Administration, Accounting or related field. or a related field in combination with 2 additional years of qualifying experience will be given due consideration in lieu of Masterâ€™s degree.
Experience, Knowledge, and Skills
1 year of experience with an Advanced Degree and a minimum of 2 years of progressively responsible and relevant professional experience with a Bachelorâ€™s degree in providing HR services and/or managing staff and operational systems is required.
Availability for travel in-country;
Ability to work with moderate supervision;
Excellent communication & analytical skills are necessary;
Fluency in written and spoken English is required. Knowledge of another UN official language is highly desirable.