Finance Assistant Intern

Date Posted: Nov. 24, 2022, 5:23 a.m.

Palladium

Job Description

Primary Duties And Responsibilities

Accounts Payables

  • Collate all vendor invoices and file in the vendor invoices file.
  • Match invoices to the Purchase order, goods received note for posting into the financial system.
  • Confirm that the prices charged as per the invoices matches the Purchase order.
  • In liaison with the procurement team, follow up credit notes in case of overcharges or short supply.
  • Reconcile vendor GL accounts with the vendor statements monthly.
  • In liaison with the procurement team, follow up with the vendors for invoices in the statements.
  • File payment vouchers manually and electronically after payments.
  • Attach evidence of payments for all the payments made to the payment vouchers.
  • Support the finance team in ensuring all statutory deductions are paid on time and evidence of payment is obtained and filed.
  • Work with other finance team members in processing payments to the vendors.
  • Support procurement team in planning and managing field travels and logistics.

Petty Cash

  • Keep petty cash as guided by Palladium Kenya procedures.
  • Make petty cash payment payments after approvals and ensure required support documents are provided.
  • Submit petty cash voucher to Finance and Admin, Associate for posting.
  • Reconcile petty cash balance with the ledger daily.
  • Avail petty cash and petty logs for surprise cash count at any time when requested.
  • Initiate petty cash replenishment process as soon as replenishment level is achieved.
  • Ensure the office has enough petty cash balance to support the operations.

Office Administration

  • Maintain accurate records, and photocopies and file appropriate documents as needed.
  • Maintain office supplies inventory, and ensure the office is sufficiently stocked with supplies.
  • Maintain records, documentation, and files for finance, operation & administration work.
  • Work with the team to ensure timely payment of utilities and other bills.
  • Perform other duties delegated by the supervisor.

Required Qualifications

  • Bachelor’s degree in a business course preferably in finance and accounting from a recognized University.
  • Excellent interpersonal skills.
  • Ability to work with minimal supervision.
  • Ability to pay attention to detail.
  • Maintain confidentiality.
  • Time management and prioritization skills.

How To Apply

Interested and qualified candidates should make their applications to Palladium via the link Jobs at palladium

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