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Job Description

Job Purpose

Responsible for performing accounting, reconciliatory, custodial tasks related to the efficient maintenance and processing of accounts payable transactions.

Responsibilities and Accountabilities

Area 1: Suppliers payment processing

• Coordinate with procurement department and other user departments to maintain and update supplier list with required bank/payment details and contact details as outlined in the policies and procedures manual.
• Check and oversee the distribution of all supplier statements as they are received and resolve all discrepancies directly with suppliers to ensure accurate and updated ledger balances.
• Verify that all invoices are supported by duly approved purchase orders and correct authorization procedures were followed prior to processing the invoices on the accounts payable system.
• Ensure timely processing of all accounts payable payments and prepare and update accounts payable reports for management review.
• Liaise and follow up with suppliers to request for invoices for payment for goods/services consumed with aim of ensuring accounting for expenses in the period they are incurred.
• Review journals resulting from matching in the system all invoices, credit notes received, generate payment vouchers and forward the prepared payment for settlement. 
• Ensure vendor liabilities are accurately provided for in the company’s records, payments made timely and all accounts appropriately reconciled.

Area 2: Financial Reporting & Auditing

• Provide supporting documentation and facilitate audits with regard to the Suppliers/Accounts Payables Accounts.
• Produce monthly aging Reports for all Suppliers to and provide recommendations for addressing issues arising from accounts payable.

Area 3: Petty Cash Management

• Responsible for petty cash and imprest management including maintenance of petty cash records and completion of cash reconciliation at each month end.

Area 4: Team management

• Support the head of department in managing the human capital in the section through day to day supervision, performance management, training needs assessment and overall staff motivation.

Minimum Requirements

• A Bachelor’s degree in Accounting, Finance and other related field.
• Professional qualification in Finance or accounting such as CFA, CPA or ACCA
• At least three (3) years’ experience in a similar role within a medium to large organization.
• Practical experience in use of MS packages and ERP systems.
• FMCG industry

Technical Competencies

• A good understanding the management of account payables and their impact on the overall business performance.
• Good communication and interpersonal skills.
• Results orientation and ability to deliver within strict deadlines. 
• Accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• High level of integrity.

How To Apply

Interested and qualified candidates should make their applications to KWAL via their job portal on Kenya Wine Agencies Ltd (KWAL) Jobs

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