Procurement Officer

Date Posted: Nov. 17, 2022, 9:48 a.m.

Jubilee Insurance

Job Description

Job Ref. No. JHIL051

Role Purpose

The job holder should be a detail-oriented, thorough, and organized procurement officer to oversee purchases and develop new contracts. He/she will play a key role in procuring high-quality and cost-efficient supplies for the organization. He/she will follow procurement procedures, maintain an updated list of current and incoming inventory, and be responsible for making purchases.

Main Responsibilities

Procurement Planning & Tender-bid management:

  •  Participate in the preparation of the annual procurement plan.
  • Forecast and support preparation of the budget for better procurement planning.
  • Implement the company procurement policy and procedure manuals to establish internal control systems and procedures.
  • Preparation and/or endorsement of the tender strategy proposal, bids opening, bids evaluation, asset disposal, and order award proposals, including communication of results from bids and undertaking negotiations where required.
  • Processing and evaluating user requisitions and purchasing the required goods and services in the most efficient, optimal, and cost-effective manner using a P2P system.

Stakeholder Engagement:

  •  Prequalification of suppliers for all business lines and users in Jubilee Insurance.
  • Perform supplier site visits.
  • Negotiating prices and terms of products with suppliers.
  • Ensure supplier database is up-to-date and conducts annual supplier evaluation as per departmental guidelines.
  • Ensure contracts with suppliers are duly prepared by the Legal department, properly maintained for reference, and reviewed on a regular basis.

Records Management & Reporting:

  •  Maintain the safe custody of records on the procurement activities for at least 7 years.
  • Prepare departmental monthly analysis reports on company expenditures and savings.
  • Manage the company asset register

Compliance:

  •  Ensure compliance with the procurement manual of the company and the PPDA of 2016.
  • Perform delivery checks and keep an updated record of the requisitioned, delivered, and issued

Logistics:

  •  Organize travel logistics as per the company travel policy.
  • Manage the coordination of the disposal of obsolete goods.

Functional Skills

  • Negotiation Skills
  • Market Intelligence
  • Customer Service
  • Exploitation of Information Technology
  • Honesty & integrity
  • Interpersonal Skills
  • Ethical

Key Competencies

  • Visionary Leadership
  • Market Awareness
  • Customer Focus
  • Continuous Innovation
  • Ownership & Commitment
  • Team Spirit

Qualifications

  • A Bachelor’s degree in Procurement and supply chain or a Business-related course
  • Diploma in procurement and supply chain management or CIPS Level 4
  • Proficient in the use of Microsoft Office Suite and packages

Relevant Experience

  • Minimum of 5 years’ experience in a purchasing function

Closing: 23rd November 2022

How To Apply

If you are qualified and seeking an exciting new challenge, please apply via [email protected] quoting the Job Reference Number and Position.

 

Only shortlisted candidates will be contacted.

Apply for this Job Now

Related Jobs

Church World Service (CWS)

Procurement Supervisor

Church World Service (CWS) careers, Church World Service (CWS) salaries. 2022 Job vacancies at Church World Service (CWS) for Procurement Supervisor in Kenya. Apply today.

logistics & procurement Nairobi, Kenya Dec/01/2022
Church World Service (CWS)

Procurement Coordinator

Church World Service (CWS) careers, Church World Service (CWS) salaries. 2022 Job vacancies at Church World Service (CWS) for Procurement Coordinator in Kenya. Apply today.

logistics & procurement Nairobi, Kenya Dec/01/2022
Church World Service (CWS)

Procurement Manager

Church World Service (CWS) careers, Church World Service (CWS) salaries. 2022 Job vacancies at Church World Service (CWS) for Procurement Manager in Kenya. Apply today.

logistics & procurement Nairobi, Kenya Dec/01/2022
Twiga Foods

Supply Chain Development Manager

Twiga Foods careers, Twiga Foods salaries. 2022 Job vacancies at Twiga Foods for Supply Chain Development Manager in Kenya. Apply today.

logistics & procurement Nairobi, Kenya Nov/16/2022