IT Operations Assistant

Date Posted: April 1, 2021, 6 a.m.

Job Description

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

Language: Fluency in the English language (Both Oral & Written)

Experience: At least 4 years of related work experience 

ORGANIZATIONAL CONTEXT

This job will be based in the Kenya Country Office in Nairobi and will report to a Senior IT Operations Associate. 

At this level job holders are expected to take responsibility for completion of a range of processes and activities requiring interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other staff.

JOB PURPOSE

To deliver high quality technical support, system and data maintenance across a range of areas, in order to contribute to the effective delivery of IT services.To deliver high quality technical support, system and data maintenance across a range of areas, in order to contribute to the effective delivery of IT services.

KEY ACCOUNTABILITIES (not all-inclusive)

Carry out system maintenance tasks, such as performing monitoring tasks, running system diagnostics, and system optimisation, to ensure they are running effectively and enable easy and efficient use.

Maintain technology, including standard repairs, configuration, and storage, in accordance with data security and access controls to ensure IT equipment required for WFP staff is available.

Allocate tasks to other colleagues, ensuring that tasks are delivered to agreed standards and deadlines, to support the effective delivery of services.

Respond to a variety of queries about technology and systems to assist WFP staff deliver their services.

With support from senior colleagues, provide standard training to end users of technology and systems to ensure staff use standard technology and systems effectively.

Perform routine deployments of server hardware and software, including testing and the identification of problems, to contribute to the effective functioning of technology.

Install, operate, and maintain network systems and equipment, to ensure optimal services in compliance with standard operations procedures.

Support the development of standard materials such as training documentation and web content on behalf of senior officers, to ensure staff have access to required information about IT services and products.

Suggest improvements to methods and processes to support the continuous improvement of IT services.

Follow set emergency response processes and procedures as required to provide support in enabling emergency food assistance needs to be met.

 

Expected Delierables 

80% Client Satisfaction

95% Connectivity Availability

100% Compliance of WFP IT Security policy

 

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.

 Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.

 Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.

 Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

 

People

Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.

 Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.

 Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.

 Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

 

Performance

Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

 Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

 Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

 Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

 

Partnership

Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.

 Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.

 Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

 Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

 

How To Apply

Interested and qualified candidates should apply to the World Food Program using the link Careers at World Food Programme Kenya

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