Date Posted: Feb. 20, 2023, 7:15 a.m.
KEY AREAS OF ACCOUNTABILITY :
Financial systems and procedures
Assist the Finance Director in ensuring smooth implementation and updating of robust and adequate financial systems and procedures in line with SCIs finance Policy and good accounting practices
Develop and update the finance diary that covers all the required activities on a monthly basis and lead staff to ensure that the diary is strictly adhered to.
Ensure that all financial transactions are fully supported and that they are all captured in AGRESSO on a daily basis; make sure that regular backups are taken and stored off site.
Prepare monthly and quarterly financial diaries for both AGRESSO and sub-office finance systems and ensure its strict adherence to the HQ deadlines
Maintain and ensure the integrity of the SCI’ computerized accounting systems and liaising with Regional Finance Team for any required support
Financial records and transactions
Carry out sensibility and control checking before and after posting sub-office transactions into AGRESSO. The post holder is expected of travelling to review financial records maintained in the field offices in compliance with managing member’s policies and procedures
Follow up HQ transactions from London and make sure that all are processed in the time and accurately.
Responsible for timely, accurate and efficient financial reporting (both electronic and manual field returns) to head office
Responsible for ensuring that reconciliation of balance sheet/control accounts are carried out on monthly basis and ensuring that year-end accounting procedure are met consistently and that any discrepancies are reported to the Finance Director.
Financial and system controls
Ensure safe security of cash in the office and coordinate weekly and monthly cash counts, including spot counts
Ensure that systems are put in place to assure document security for a complete audit trail from the AGRESSO records to supporting documentation and vice versa.
Ensure the effective and efficient use of all Save the Children resources in order to keep costs low and ensure the security of staff.
Ensure payroll is completed on time and accurately, with robust controls in place.
Coordinate Solving of country programme System issues (Pro-Save and Accounts Payable) between Finance and Supply Chain teams
Ensuring that all System Payments are cleared within the month
Ensuring that online Scheme of Delegations is updated on Monthly basis and shared with all the stakeholders
Overseeing and monitoring System (Pro-save) KPI targets and ensuring payment performance KPI targets are met.
Ensure that all financial transactions are recorded in an accurate and consistent manner and in accordance with agreed timelines and ensure that the monthly financial work plan is adhered to.
Monitor coding of expenditures and ensure timely adjustments when activation of new awards with relevant audit trail
Check the correctness of payment vouchers and supporting documentation for all the area offices and/or local implementing partner, recommend the necessary improvements and follow up actions and ensure the supporting documents are fully compliance with SCI and donor requirements
EXPERIENCE AND SKILLS
Minimum of 5 years management experience in a corporate or an NGO environment, of which three at a management level within a finance department
Strategic mindset with the ability to lead, inspire and achieve results in a challenging context
Strong team player
Excellent inter-personal skills and able to communicate with diverse set of stakeholders
Strong analytical, decision making and strategic planning skills with the ability articulate complex information in an easy to understand manner
Solutions focused with ability to identify weaknesses and drive continuous improvement
Ability to prioritise, plan ahead, and manage a complex and diverse workload with tight deadlines
Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff.
Self starter who is willing to go the extra mile to get the job done
Excellent understanding of business and financial planning including strategic modelling.
Excellent understanding of financial systems, controls and procedures.
Excellent understanding of computerised accounts packages, Excel, PowerPoint and Word
A full appreciation of the value of co-operation, both internationally and within a team environment.
Understanding of Save the Children’s vision and mission and a commitment to its objectives and values.
Written and verbal fluency in English