Human Resources Officer

Date Posted: Oct. 13, 2022, 7:56 a.m.

Danish Refugee Council

Job Description

Overall purpose of the role:  

The HR Officer is responsible for providing human resource and administrative support to the DRC/DDG Kenya Program. S/he works closely with the HR & Admin Coordinator and relevant staff to ensure processes are executed in a well-coordinated, well-informed and timely manner.

Responsibilities: 

  • Benefits administration: Ensure all DRC staff (existing and new) are added to medical cover, Pension and WIBA covers and are registered with AMREF.  
  • Participate in the recruitment process in NBO to ensure compliance with DRC procedures and procedures
  • Timesheet management for all Kenya Program staff – ensure all timesheets for all Kenya staff are received and archived in the Nairobi Office. 
  • Ensure staff details, benefits, compensation are correctly updated in DRC Dynamics
  • Maintain all personnel files while upholding strict confidentiality 
  • Contract preparation for incoming staff members.
  • Onboarding on new staff members – conduct HR orientation 
  • Supports the HR & Admin Coordinator in carrying out and archiving staff recruitments, as well as maintaining a preferred-candidates roster in the Nairobi office 
  • Support the HR & Admin Coordinator in coordinating performance & development processes 
  • Support in the preparation and processing of work permit/visa applications for expatriate staff 
  • Preparation and processing of monthly payroll  
  • Tracking and updating reports on Performance Indicators for HR on a monthly and quarterly basis
  • Assist in preparing documentation for work permit/visa applications for expatriate staff and follow up with the DRC Agent; ensure that expat documentation is well archived and maintained up to date at all times
  • Assist in preparation of payroll and ensure that all payroll changes are captured every month.  
  • Ensures up-dating and distribution of country program staff lists on a monthly basis
  • Assist with updating data in the HR APIs on monthly basis and ensuring up-to-date data is well captured
  • Occupation Health and safety – Be the focal person on OSHA implementation in all work places; in close coordination with other relevant staff, ensure compliance to OSHA legislation.
  • Any other relevant tasks as assigned by the HR& Admin Coordinator/HOSS

Experience and technical competencies: 

  • Minimum 3 years of relevant human resource and administrative experience is required preferably in an I/NGO setting 
  • Ability to work in a busy office, demanding high levels of concentration to ensure accuracy
  • Team player with good people management skills 

Education:  

  • Minimum of Bachelor’s degree in Human Resource Management 
  • Registered member of IHRM

Languages: 

  • English (excellent – spoken and written)
  • Swahili (fluent – spoken and written )

Deadline 25 October 2022

How To Apply

Interested and qualified candidates should make their job applications to Danish Refugee Council via the link https://drc.ngo/about-us/careers/vacancies/

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