Finance Assistant

Date Posted: Nov. 4, 2022, 5:12 a.m.

Corporate Staffing Services

Job Description

Your contribution 

  • Accounts Receivable Maintenance: Handle the AR queries and follow-up for settlement in accounts below: –
  • Staff Advance Accounts: Responsible for monthly advance account statements i.e. to capture advances, payments and Prepare liquidation journals for review and approval; o Deposit Accounts: Track and reconcile refundable deposit items and the of such accounts. o Prepaid Vendors Account Maintenance; Prepare monthly liquidation schedule i.e. expat allowances; Local staff fringes and Common Cost Allocation journals for review and approval. • Banking: Receipt of funds received from staff and/or vendors; Preparation of the deposit vouchers for review and approval process. Ensure proper and timely banking. Make timely accurate payments online/cheques. • Mobile Money: Make payments and maintain Cash management policy requirements.
  • Travel Training & Support: Initiate and support in periodic Travel policy trainings for staff. Review of travel reimbursement claims. Answer staff queries related to travel.
  • Data Entry: Prompt update of the accounting system and accounting spreadsheets. Carry out Inventory/Items receipt. Daily cashflow updates.
  • Reporting: Support in the preparation of various Finance reports as required; Monthly Scan and attach all Payments, Deposits and Journal Vouchers on SharePoint. Prepare monthly aging reports for Staff/Travel advances and Deposits held for review and approval.
  • Staff Bill Reviews: Maintain staff bills/accounts. Ensure telephone bills are authorized after personal calls are declared. Sample, test and escalate questionable bill charges/calls. • Filing: Carry out archiving and/or filing of supporting documents (ensure secure logical referencing and easy retrieval)
  •  Audit Support: Support during internal and external audits. Ensure documents are returned and 100% submission of documents.
  • Fixed Assets: Fixed assets register maintenance in liaison with Asset Custodian. Prepare the physical asset verification reports for review and approval as a guide to ensuring all assets are insured. Disposal records, clearance, and receipting. Coordinate physical verification exercise and records.
  • Petty Cash: Ensure policy adherence by Custodian, Perform and record regular/spot cash counts. Compile monthly reports.

What are we looking for? The basics

  • CPA/ACCA Qualification
  • Degree in Finance or Accounting
  • 4 years minimum work experience with Non-governmental Organization or similar organization.
  • Excellent knowledge of MS Excel and accounting software
  • Integrity
  • Ability to maintain confidentiality
  • Good interpersonal skills (proactive, teamwork and flexibility)
  • Excellent communication skills (oral and written)
  • Good organizational/time management skills
  •  Must be conscientious, patient and focused
  • Detail-oriented/Strong analytical skills
  • Full time

How To Apply

If you are up to the challenge, possess the necessary qualification and experience; kindly send your CV only quoting the job title on the email subject to [email protected] or [email protected]

Apply for this Job Now

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