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Job Description

Key Responsibilities:

Maintain supplier and staff account records

• Reviewing vendor master data forms for suppliers (new suppliers or amendments) for accuracy 
• Verifying bank details for existing vendors changing bank accounts.
• Processing monthly staff deductions and ensuring the Human Resource Manager receives this information on time.
• Productive relationships with internal and external stakeholders maintained
• Staff accounts maintenance
• Filing of vendor forms, vendor invoices and staff credit card expense reports both physically and online on the company’s cloud storage 

Supplier Payments and Reconciliation of Accounts

• Matching Purchase Order (PO) invoices to purchase invoice and goods receipt note as per authorization per the matrix.
• Matching PO stock invoices to indent order, good receipt note, and authorization per the matrix.
• Matching direct payment invoices to general ledger code and ensuring authorization is adhered to.
• Matching payment values and supporting documentation for payment proposals
• Conducting weekly and monthly payments runs under supplier terms
• Certified copies of invoices are requested when necessary.
• Issuing of petty cash, receiving supporting documents, and preparing monthly reconciliations
• The coding of expenses is checked and verified before the batch is processed
• Reconciling accounts between supplier statements and supplier balance on ERP monthly
• Completing reconciliations before payments are made.
• Following up on queries relating to non-receipt of documentation or credits due from suppliers before the next payment.
• Performing monthly vendor reconciliations.
• Paying rebates and other customer claims 
• Sending suppliers’ remittances/proof of payment and statements.
• Giving creditors assistance and information.
• Ensuring that all open POs are receipted in a timely manner

Review and maintenance of fixed assets register and Journals

• Tagging fixed assets in the office
• Undertaking periodic physical verification of fixed assets
• Maintaining allocation of fixed assets register 
• Printing and ensuring consistent filing and authorization of monthly journals.

Key Skills and Qualifications

• Bachelor’s Degree in Finance, Accounting, or similar.
• 2- 3 years experience in Accounts Payable role or similar financial role.
• Management Reporting & Analytical Skills.
• Knowledge of Navision /SAGE ERP is an added advantage. 
• Keen to understand and follow Corporate Policies/Procedures and  Internal Controls.
• Strong Financial Plan & Business Support function 
• Experience with Legal, Taxation & Compliance Issues.
• Understanding of Accounting Principles & Standards.
• Management Information Skills, 
• Planning and Organising Skills.
• Effective Decision Making.
• Teamwork and Great communication skills.

How To Apply

If you are up to the challenge, possess the necessary qualification and experience; kindly send your CV only quoting the job title on the email subject to [email protected] or [email protected]

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