Accounts Payables Accountant

Date Posted: Nov. 4, 2022, 5:11 a.m.

Corporate Staffing Services

Job Description

Key Responsibilities:

Maintain supplier and staff account records

  • Reviewing vendor master data forms for suppliers (new suppliers or amendments) for accuracy 
  • Verifying bank details for existing vendors changing bank accounts.
  • Processing monthly staff deductions and ensuring the Human Resource Manager receives this information on time.
  • Productive relationships with internal and external stakeholders maintained
  • Staff accounts maintenance
  • Filing of vendor forms, vendor invoices and staff credit card expense reports both physically and online on the company’s cloud storage 

Supplier Payments and Reconciliation of Accounts

  • Matching Purchase Order (PO) invoices to purchase invoice and goods receipt note as per authorization per the matrix.
  • Matching PO stock invoices to indent order, good receipt note, and authorization per the matrix.
  • Matching direct payment invoices to general ledger code and ensuring authorization is adhered to.
  • Matching payment values and supporting documentation for payment proposals
  • Conducting weekly and monthly payments runs under supplier terms
  • Certified copies of invoices are requested when necessary.
  • Issuing of petty cash, receiving supporting documents, and preparing monthly reconciliations
  • The coding of expenses is checked and verified before the batch is processed
  • Reconciling accounts between supplier statements and supplier balance on ERP monthly
  • Completing reconciliations before payments are made.
  • Following up on queries relating to non-receipt of documentation or credits due from suppliers before the next payment.
  • Performing monthly vendor reconciliations.
  • Paying rebates and other customer claims 
  • Sending suppliers’ remittances/proof of payment and statements.
  • Giving creditors assistance and information.
  • Ensuring that all open POs are receipted in a timely manner

Review and maintenance of fixed assets register and Journals

  • Tagging fixed assets in the office
  • Undertaking periodic physical verification of fixed assets
  • Maintaining allocation of fixed assets register 
  • Printing and ensuring consistent filing and authorization of monthly journals.

Key Skills and Qualifications

  • Bachelor’s Degree in Finance, Accounting, or similar.
  • 2- 3 years experience in Accounts Payable role or similar financial role.
  • Management Reporting & Analytical Skills.
  • Knowledge of Navision /SAGE ERP is an added advantage. 
  • Keen to understand and follow Corporate Policies/Procedures and  Internal Controls.
  • Strong Financial Plan & Business Support function 
  • Experience with Legal, Taxation & Compliance Issues.
  • Understanding of Accounting Principles & Standards.
  • Management Information Skills, 
  • Planning and Organising Skills.
  • Effective Decision Making.
  • Teamwork and Great communication skills.

How To Apply

If you are up to the challenge, possess the necessary qualification and experience; kindly send your CV only quoting the job title on the email subject to [email protected] or [email protected]

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