To support receipt/dispatch and verification of commodities in order to maximise quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse guidelines and standards.
KEY ACCOUNTABILITIES (not all-inclusive)
Support receipt/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
Prepare and verify warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records, to ensure immediate reporting on commodity movements in line with the corporate requirements.
Support daily warehouse closing reconciliation and accurate inventory checks in compliance with the warehouse management requirements.
Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, and refer to the supervisor for appropriate action.
Support implementation of appropriate measures to safeguard food and non-food commodities to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
Monitor condition of the warehouse and commodities and take appropriate actions to support efficient warehouse space-utilization and well-organized commodity storage following WFP warehouse standards.
STANDARD MINIMUM QUALIFICATIONS
Education: Successful completion of secondary school education. Training in stores management or related course is desirable.
Experience: At least one or two years of progressively responsible support experience including at least one year in the field of statistics, administration, accounting or another related field.
Skills: Ability to maintain accurate and precise records and stocks; recognize data discrepancies and bring these to the attention of the appropriate supervisor and/or officer. Maintain the WFP warehouse in good and hygienic order and supervise its operations. Should be able to work independently with a minimum of supervision. Should possess good interpersonal skills, courtesy and tact and be able to work patiently and effectively with people of different national and cultural backgrounds.
Language: Fluency in written and spoken English and Kiswahili.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Experience monitoring various aspects of logistics operations.
Experience in supporting warehouse management.
Experience in supporting inventory management.
Experience in data entry and extracting routine reports.
Closing: 13 March 2023.