Job Title: Receptionist – Advertising Company
Our client is a leading outdoor advertising company in East and Central Africa.
They seek to hire an efficient Receptionist tasked with manning the front desk in a manner that ensures first-class service for external and internal clients and guests.
Manage the main switchboard at all times in addition to handling all the calls professionally
Ensure all visitors that access the offices are well identified by wearing the Visitor’s tag &/or the reflector jacket for all contractors for ease of identification.
Answer all telephone calls referring them to the relevant persons including sending them an email if they are out of office.
Receive, send and sort letters/parcels and distribute them appropriately.
Ensure job cards, artwork and letters directed to the print shop are dispatched immediately.
Dispatch all payslips to relevant staff members as soon as they are availed to you from the HR Office.
Take messages for staff members who are out of office. Send an email to the staff members with their messages so that they can act upon them.
Ensure that the reception area and the boardrooms are in good condition at all times by utilizing the cleaning crew on board
Work closely with the Directors’ PA so as to be able to multitask between her desk & the reception area whenever she is out of office.
Work closely with the HR office and report any challenges that you might face in the course of your duties.
Work closely with the Sales Admin to ensure all walk in clients are professionally attended to.
Ensure all visitors are attended to within 5 minutes; if not relocate them to the small meeting rooms where they can wait to be attended to
Be the face of the company. Ensure you are decent and smart always
Any other duties as directed by your line manager
Skills & Qualifications
Diploma in Front Office Operations or related field
At least 2 years work experience as a Receptionist/Front Office Representative
Excellent interpersonal and communication skills.
Must be Computer literate
Fluent in both English and Swahili
Ability to work well under minimal supervision
A self-starter with the ability to multitask
Female candidates encouraged to apply
If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Receptionist – Advertising Company) to email@example.com before Monday 7th September 2020.
N.B: We do not charge any fee for receiving your CV or for interviewing.
Only candidates short-listed for an interview will be contacted.Apply for this Job Now
Our client is a well-established international company in the engineering and construction industry, currently working on various infrastructure projects in the country.
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